Skip to content
Next Level Property Management
> nlpm://searchLoading index…
  • Quick actions

    Talk to us/contact
  • Reno market data/market-data
  • Find an apartment/rentals
  • Resident portal/go/resident-portal
  • Client portal/go/client-portal
  • Call (775) 502-8287

Free template

Multifamily operating budget template

A full 12-month budget for an apartment property, driven by your unit mix, with NOI, per-unit metrics, a five-year projection and monthly budget versus actual tracking.

  • Excel, Sheets, Numbers
  • Sample property included
  • 8 tabs

Get the template

Inside the workbook

What you get, tab by tab

Tab 1

Dashboard

Key ratios with plain-English insights against your own targets: NOI, operating expense ratio, debt coverage and break-even occupancy.

multifamily-operating-budget-template.xlsx
The Dashboard tab of the multifamily-operating-budget-template workbook, filled in with the sample property
DashboardBudgetVarianceAssumptions5-Year ProjectionActualsOwner Summary

Tab 2

Budget

The 12-month budget: income, operating expenses, NOI, reserves, debt service and cash flow, with each line spread by a seasonal profile.

multifamily-operating-budget-template.xlsx
The Budget tab of the multifamily-operating-budget-template workbook, filled in with the sample property
DashboardBudgetVarianceAssumptions5-Year ProjectionActualsOwner Summary

Tab 3

Variance

Budget versus actual for any month and year to date, favorable or unfavorable, with lines flagged for review.

multifamily-operating-budget-template.xlsx
The Variance tab of the multifamily-operating-budget-template workbook, filled in with the sample property
DashboardBudgetVarianceAssumptions5-Year ProjectionActualsOwner Summary

Assumptions

Unit mix, vacancy by month, rent growth, other income, fees and Base, Conservative or Upside scenarios.

5-Year Projection

Carries the budget forward five years: NOI, debt coverage, cash flow and value at your exit cap rate.

Actuals

Monthly actuals in the same row layout as the budget, so pasting from your P&L lines up.

Owner Summary

A one-page, print-ready summary under your company name and logo for owners or lenders.

Built for

Who it is for

  • Owners setting next year's budget
  • Investors underwriting a purchase
  • Managers who report to owners or lenders
Want a quick number first? Try the NOI calculator.

How to use it

Up and running in five steps

  1. 1Enter the property name, budget start month and preparer on Start Here.
  2. 2Fill in unit mix, monthly vacancy, rent growth, other income and management fee on Assumptions, then pick a scenario.
  3. 3Enter the annual amount for each expense line on Budget and choose how it spreads across the year.
  4. 4Set your targets on the Dashboard and read the insights, then print the Owner Summary.
  5. 5Each month, paste actuals and pick the month on Variance to see what moved.

Rather have us run the numbers?

Send us your rent roll and T12 and we will build this for your property and show you what it says.

Questions

Multifamily Operating Budget questions

What should a multifamily operating budget include?
Rental income from your unit mix, vacancy and credit loss, other income, every operating expense line, NOI, then reserves, debt service and cash flow below the line. This template lays them out in that order and calculates the totals.
What is a good operating expense ratio for an apartment building?
It depends on the property's age, size and who pays utilities, so set the target that fits yours. The sample uses a 40% ceiling, the benchmark our 40% rule guide explains, and the Dashboard tells you how far inside or over it you are.
Can I track actual results against the budget?
Yes. Paste monthly actuals into the Actuals tab and the Variance tab shows month and year-to-date differences, with lines flagged when they pass your thresholds.

Insights

The guide behind it

All articles